Privacy Policy

Interpretation

The words of which the initial letter is capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.

Definitions

For the purposes of this Privacy Policy:

• Account means a unique account created for You to access our Service or parts of our Service
• Company (referred to as either "the Company", "We", "Us" or "Our") refers to KIIT University, Odisha
• Cookies are small files that are placed on Your device by a website, containing details of Your browsing history
• Country refers to: Odisha, India
• Device means any device that can access the Service such as a computer, cellphone or digital tablet
• Personal Data is any information that relates to an identified or identifiable individual
• Service refers to the KIIT International MUN website
• Website refers to KIIT International MUN, accessible from the official domain
• You means the individual accessing or using the Service

Personal Data

While using Our Service, We may ask You to provide Us with certain personally identifiable information that can be used to contact or identify You. Personally identifiable information may include, but is not limited to:

• Email address
• First name and last name
• Phone number
• College/University name
• MUN experience details
• Committee preferences

Usage Data

Usage Data is collected automatically when using the Service. This may include:

• Your Device's Internet Protocol address (IP address)
• Browser type and version
• Pages visited and time spent
• Device identifiers and diagnostic data
• Registration and committee selection data

We use Cookies and similar tracking technologies to track activity on Our Service and store certain information. The technologies We use include:

Necessary Cookies

• Essential to provide services through the Website
• Help authenticate users and prevent fraudulent use
• Enable core features like registration and committee selection

Functionality Cookies

• Remember your choices and preferences
• Provide personalized experience
• Avoid re-entering information

You can instruct Your browser to refuse Cookies, but this may limit some features of our Service.

The Company may use Personal Data for the following purposes:

• Registration Management: Process MUN conference registrations and committee assignments
• Communication: Send updates, notifications, and important conference information
• Service Provision: Maintain and improve the registration and conference experience
• Committee Allocation: Match participants with appropriate committees based on preferences
• Event Management: Coordinate conference logistics and participant requirements
• Analytics: Understand usage patterns to improve our services
• Legal Compliance: Meet regulatory requirements and resolve disputes

We may share Your personal information in the following situations:

• Conference Organization: With committee chairs and organizers for event management
• Service Providers: With trusted third parties who assist in providing our services
• Legal Requirements: When required by law or to protect rights and safety
• Business Transfers: In connection with mergers, acquisitions, or business transfers
• Your Consent: For any other purpose with Your explicit consent

We do not sell, trade, or rent Your personal information to third parties for marketing purposes.

• We retain Your Personal Data only as long as necessary for the purposes outlined in this policy
• Registration data is kept for the duration of the conference and reasonable period thereafter
• Usage data is generally retained for shorter periods unless needed for security or functionality
• We may retain certain information to comply with legal obligations or resolve disputes
• You may request deletion of your personal data subject to legal and operational requirements

• We implement appropriate technical and organizational measures to protect Your data
• No method of internet transmission or electronic storage is 100% secure
• We strive to use commercially acceptable means to protect Your Personal Data
• We cannot guarantee absolute security but continuously work to improve our security measures
• Any suspected security breaches will be investigated and addressed promptly

You have the right to:

• Access: Request information about personal data we hold about You
• Rectification: Correct inaccurate or incomplete personal data
• Deletion: Request deletion of Your personal data in certain circumstances
• Restriction: Limit the processing of Your personal data
• Portability: Receive Your data in a structured, machine-readable format
• Objection: Object to processing of Your personal data for certain purposes
• Withdraw Consent: Withdraw consent for processing based on consent

To exercise these rights, please contact us using the information provided below.

• Our Service is intended for participants aged 16-25 years
• We do not knowingly collect personal information from children under 16
• If You are a parent/guardian and believe Your child has provided personal data, please contact Us
• We will take steps to remove such information if we become aware of it
• Participants under 18 may require parental consent for certain activities

• We may update Our Privacy Policy from time to time
• Changes will be posted on this page with an updated effective date
• We will notify You of significant changes via email or prominent notice
• You are advised to review this Privacy Policy periodically
• Continued use of our Service after changes constitutes acceptance of the updated policy